AVON TOWN COUNCIL MEETING

November 24, 2004

Avon Town Hall Council Chamber

Call to Order was given by Dave Jackson, and the Pledge of Allegiance was recited. 

Roll Call  was taken by Clerk-Treasurer, Sharon Howell.  Council members present were Dave Cox, Dave Jackson, Kathryn Miller and Mike Rogers.  Town Manager, Tom Klein was also present.

Agenda Item

Mr. Cox made a motion to add liability insurance to the list of agenda items.  Ms. Miller seconded the motion.  Motion carried 4-0.

Public Comment

Mr. John Lazaro, who resides at 10654 E. U. S. 36, Avon came forward this evening.  Mr. Lazaro stated that he received a ticket for violation of Ordinance 2003-42 for having a car for sale at his family business on Rockville Road.  Mr. Lazaro has a problem with receiving a ticket because this was his property. He stated he is not running a car lot.  He was selling his own car.  Mr. Jackson said he will add this as a future agenda item to discuss this Ordinance.

Council Comment

Mr. Rogers stated that he appreciated the communication with Mr. Cannon and the Town Manager regarding roadwork.  He stated that in the future when we allow a contractor to start a project that involves roadwork, the contractor should be advised, in their contract, to do this work in a safe manner.  Posting of signs, reducing speed limit may be necessary.  He is concerned that the project on Morris Street is taking a long time and there is still no striping.  Mr. Rogers stated that when it is raining and dark someone could run off the road into the ditch.  In the future, he would like to see appropriate signs posted.

Mr. Jackson asked if our Ordinances have times listed to start and stop roadwork.  Mr. Klein said that this is something we need to look into and stated Mr. Rogers was correct.  Staff should have looked into this before now. Mr. Jackson would like to see follow up on this.  Mr. Jackson wished everyone a Happy Thanksgiving.  He  advised Council that Clarian West is having an open house on December 5th from 2-5.  He would like everyone to welcome them to the community.

Claims

Ms. Sharon Howell presented the check register for November 24, 2004.  Mr. Cox made a made a motion to approve the check register for November 24, 2004.  Ms. Miller seconded the motion.  Motion carried 4-0.

Liability Insurance

Mr. Klein stated that Mark Bilger with Hylant Group was here to discuss liability insurance.  Two quotes have been received.  The premium is slightly up due to property values for the Town, equipment scheduled has increased and workers compensation has increased due to salary increases.   Both quotes have the same aggregate.  He discussed the differences in levels for both companies. He stated that the Trident quote provides some benefits.  During the course of the policy year, If vehicles are added, there will be an associated premium.  Audits are done throughout the policy year and workers compensation rates may go up or down at that time.

Mr. Rogers asked Mr. Klein if we have an inventory of all the property and equipment that the Town owns.  Ms. Howell said that anything the Town owns over $5,000 appears on the capital assets list.  We do not have small items such as computers on this list.  The Town has started an inventory of these items.  He asked if we have everything tagged and identified. with purchase dates?  Mr. Klein said he could get a copy of this information.  Do we have any offsite parcels of land?  Mr. Klein stated we have the salt barn and the radio tower.  Mr. Rogers asked Mr. Klein which company he recommends.  Mr. Klein stated he would recommend Trident.  It is a lower deductible and a general liability occurrence.

Mr. Jackson asked why the incumbent carrier did not renew.  Mr. Bilger was not supplied with a reason.  Mr. Jackson asked, If there were flooding, would the dam fall under the protection of this policy.  He responded that the dam is insured.  Damage to persons or properties are also covered.

Mr. Cox is also concerned about things not being on the equipment schedule.  He did not see any computers listed on police or city side.  Mr. Bilger stated that they are covered under blanket coverage.  Mr. Cox would like to see all equipment listed.

Mr. Cox made a motion to approve the Trident proposal for coverage for the Town and to authorize Town staff to work with Trident for the quote.  In addition, to approve the Indiana Public Employers Plan for workers compensation and authorize Town staff to work with them for the quote.  Ms. Miller seconded the motion.  Mr. Rogers added that he encouraged property to be inventoried for the police department and for the administrative side.  Motion carried 4-0.

Public Comment

No one came forward.

Adjourn